1	HIPAA Medical Office Assessment
2	Attempts To Schedule Assessment Written Correspondence Phone Calls Initial Subsequent Fax Initial Subsequent Appointment
3	Gap Analysis Current status with HIPAA mandates Recommendations
4	Looking Over The Office Overall traffic flow Assessment of office layout Signage Waiting Room Business Office Patient check in and check out area
5	HIPAA Extension Extension filed ELECTRONICALLY HARD COPY
6	HIPPA Training Programs Seminar sponsored by WCMS or MOA Seminar sponsored by other organization
7	General Office Hardware Computer Work stations Telephone Fax
8	Electronic Security Login and password Posting login and password Changing login and password Access to complete system Confidentiality statement (email/fax)
9	Electronic Data Processing Outside Vendors HIPAA extension Standardized electronic transaction code sets including CPT and ICD-9
10	Medical Records Access by patients or others who have permission to review privileged health information Storage Transcription Shredding Removing of medical charts
11	Employees Employee Manual Employment Files Employee Training Programs Employee Privacy Agreement
12	Privacy Initiative Posted Privacy Notice Privacy Contact/Officer Privacy Forms Processing a Patient
13	Outside Contractors Cleaning Services Shredding Companies Employment Agencies
14	External Business Associates Transcription Vendor Radiologists X-ray Technologists Medical Technologists
15	What’s Next HIPAA extension How long does it take to complete a HIPAA Extension Form? Five minutes…… Where can I complete the Extension? Electronic: via web Hard copy: available today
16	In Need Of Assistance? Katharine E. Kerr HIPAA Initiative Manager 248-852-3817